I am trying to write a PowerShell script that will check a folder for any files and then for every file it will grab part of the filename and check it against the SQL database.

If it found a match, it will rename the file and move it to another location. If it did not find a match, then it will move the file to another location and send an email.

While the below script seems to work, I don't think it is written very well and it is definitely not error-proof.

Could I please ask the community to take a look and advise how the script could be improved?

Filename example: 8000000^Surname^Forenames^PERPDF^^20220111^^GEN^GB_PER___INI_20220111_041358.pdf

param (
    $logPath = "U:\x\Logs\$(Get-Date -format yyyy)\$(Get-Date -format MM)",
    $logName = "Verification_$(Get-Date -format yyyyMMdd).log",
    $localPath = "U:\x\00_Downloaded_Files\",
    $finalPath = "U:\x\01_Verification_Passed\",
    $errorsPath = "U:\x\03_Verification_Failed\",
    $SMTPServer = "gateway.domain.com",
    $EmailFrom = "$env:[email protected]",
    $EmailTo = "[email protected]",
    $EmailSubject = "Veryfication failed",
    $EmailAttachment = "$logPath\$logName",
    $EmailBody = "Veryfication failed.`r`nLog file attached."
$Files = Get-ChildItem -Path $localPath -Recurse -Name

foreach ($File in $Files)

$EmployeeID = $File.Split("^")[0]
$Forenames = $File.Split("^")[2]
$Surname = $File.Split("^")[1]

Write-Host "EmployeeID: $EmployeeID"
Write-Host "Forenames: $Forenames"
Write-Host "Surname: $Surname"
Write-Host $File


        $Verification=Invoke-Sqlcmd -Query $SQL -ServerInstance “server.domain.com,42000” -database “db” -Username "user" -Password "pass" -OutVariable sqlResults

        # Success or error?
            if ($Verification -ne $Null)
                Write-Output "Found match of $EmployeeID and $Surname, moving to upload"
                # Verification passed, move source file to upload
                If(!(test-path $finalPath))
                    New-Item -ItemType Directory -Force -Path $finalPath
                Write-Host "Removing employee name from the filename"
                $finalFileName = $finalPath + $File.Replace($Surname+"^"+$Forenames+"^", "")
                Move-Item $localPath$File $finalFileName
                Write-Output "Verification of $EmployeeID and $Surname failed. Moving to $errorsPath"
                Move-Item $localPath$File $errorsPath
                Send-MailMessage -To $EmailTo -From $EmailFrom -Subject $EmailSubject -SmtpServer $SMTPServer -Body $EmailBody -Attachments $EmailAttachment

  • \$\begingroup\$ I'm not sure who you employ; however you may want to look out for Bobby Tables... and have a look at Example 3 on how to properly do SQL variables \$\endgroup\$
    – Gregor y
    Mar 15, 2022 at 14:59

1 Answer 1


For starters, your loop has data type issues. $Files is a collection of FileInfo objects. You didn't show your output but I'd assume it's null or gibberish.

#Try replacing 

The properties of the $File object contain strings. I think you're assuming that $File itself is a string.


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