# Find select values on one worksheet and copy to a second

In the Calculator worksheet of my spreadsheet, for any appliance type present in a building being studied, users enter a quantity. There are 18 different appliance types, and users can enter different quantities of any or all appliance types.

On the Calculator sheet they can see a breakdown of energy use per individual appliance, per appliance type, and for all appliances with a quantity entered:

The macro below (run from a second sheet) copies specific values from Calculator so that they can be pasted into another spreadsheet which is used for reporting. It selects only appliance types for which the user entered a quantity.

Sub findAppliances()

' Get Range
Dim rg As Range
Set rg = ThisWorkbook.Worksheets("Calculator").Range("F5:F22")

' Create dynamic array
Dim ApplianceQty As Variant

ApplianceQty = rg.Value

' Manipulate and copy the appropriate values
Dim i As Long, j As Long
j = 4
Dim target As String
Dim source As String
For i = LBound(ApplianceQty) To UBound(ApplianceQty)
target = j
If ApplianceQty(i, 1) <> "" Then
source = i + 4
Range("B" & target) = Worksheets("Calculator").Range("F" & source) & " units"
Range("F" & target) = "=F" & target - 1 & "-" & Worksheets("Calculator").Range("J" & source)
Range("G" & target) = "=G" & target - 1 & "-" & Worksheets("Calculator").Range("K" & source)
Range("H" & target) = "=H" & target - 1 & "-" & Worksheets("Calculator").Range("L" & source)
Range("K" & target) = Worksheets("Calculator").Range("E" & source)
Range("L" & target) = Worksheets("Calculator").Range("C" & source)
j = j + 1
End If
Next i

' Select and copy the text for export
Range("B4:M" & target).WrapText = False
Range("B4:M" & target).Select
Range("B4:M" & target).Copy

End Sub


I suspect that the reason this takes so long to run is the group of six Range() = Worksheets("Calculator").Range() lines within my For loop. I further suspect that if I read all the data I need into an array, then printed it back out of the array (rather than reading cells and copying to new cells), the whole thing would run faster.

Is that true? How much improvement can I expect?

• That is 100% true – Raystafarian Jun 22 '18 at 0:17
• I suspect that the speed issue is due to a large number of worksheet formulas. It looks like your dataset is only 18x10. That should be almost instantaneous. I just posted a class that is ideal for processing your data. Using arrays and a dictionary it takes 0.6 seconds per 10K x 7 to run. IndexedArray. – TinMan Jun 25 '18 at 18:51

First - nice job declaring all of your variables. The naming could use a little work (sourceRange, applianceQuantityArray). Declaring several on the same line and giving them both a type (below) - A+

Dim i As Long, j As Long


A few standard blurbs -

Always turn on Option Explicit. You can have it automatically by going to Tools -> Options in the VBE and checking the Require Variable Declaration option. This way if you have any variables not defined, the compiler will let you know.

Worksheets have a CodeName property - View Properties window (F4) and the (Name) field (the one at the top) can be used as the worksheet name. This way you can avoid Sheets("mySheet") and instead just use mySheet.

Standard VBA naming conventions have camelCase for local variables and PascalCase for other variables and names.

I do want to talk about a few variables though-

Dim j as Long
Dim target as String
Dim i as Long
Dim source as String
j=4
>loop i
target=j
source = i+4
j=j+1
>end loop


This seems pretty unnecessary. I'll take this -

 Range("B" & target) = Worksheets("Calculator").Range("F" & source) & " units"


to mean that you thought you need to use a string to put into a range format. You don't. This does the same thing (i being arbitrary) -

Dim i As Long
For i = 1 To 10
Sheet1.Range("B" & i + 3) = Sheet1.Range("F" & i + 4).value & " units"
Next


You'd probably benefit from just using the .Cells(row, col) format instead. But I digress.

### Using an array

As you yourself have pointed out, using an array would be faster. It's always faster. Your loop is really difficult to read -

Range("H" & target) = "=H" & target - 1 & "-" & Worksheets("Calculator").Range("L" & source)


(You're subtracting 1 from a String you realize?) It's the same as this -

 Sheet1.Cells(target, 8).value = Sheet1.Cells(target - 1, 8) - calcSheet.Cells(source, 12)


In the most basic way, say you take everything you need into an array

Dim calcArray As Variant
calcArray = calcsheet.Range(calcsheet.Cells(5, 3), calcsheet.Cells(22, 13))
For i = LBound(calcArray) To UBound(calcArray)
If calcArray(i, 4) <> vbNullString Then


Pretty simple yeah? Just use the 2nd dimension of the variant to specify what column you're targeting (see I started at column 3 (C) so I had to use 4 (F).

Looks to me like you would need an array from the other sheet too, something like

Dim targetArray As Variant
targetArray = Sheet1.Range(Sheet1.Cells(4, 6),Sheet1.Cells(UBound(calcArray) - 1, 9))


And then maybe you make a results array

Dim resultsArray As Variant
ReDim resultsArray(1 To UBound(calcArray), 1 To 3)


Now you can (roughly, this isn't perfect)

For i = LBound(calcArray) To UBound(calcArray)
If calcArray(i, 4) <> vbNullString Then
resultsArray(i, 1) = targetArray(i - 1) - calcArray(i, 8)


Populate that results array using what is essentially range("F5").offset(,-1) but in the array.

Then it would need to be printed back out. A few of them come straight from the calcArray hence I didn't make room in the resultsArray but you could.

Anyway, since the range is weird to me you'd just need to adjust it as you like. Or just declare your arrays starting in row 1 and change nothing.

• Thanks for the input! This got me where I needed to go. I used someRange.Resize(UBound(resultsArray, 1), UBound(resultsArray, 2)) = resultsArray for the last step. Worked like a charm! – LShaver Jun 22 '18 at 16:27
• That's great to hear! – Raystafarian Jun 22 '18 at 22:29

@Raystafarian's already commented on .Cells and String subtraction so I wont repeat it.

Making your code as easy to read as possible will help. Your target variable was redundant as it was only ever set target = j and then used. Use j directly and you remove the target variable. Now j starts off by being assigned a value of 4. What does this number represent? In its present form you have a magic number. IMO it's better to use a constant with a name that describes what that number is, like Const DestinationStartRow As Long = 4. Going along with names, j isn't telling you what the variable is for. Whereas destinationRow immediately lets you know what it's doing. These small changes help reduce cognitive load making it much easier to understand what the code is doing.

Inside of your loop you're using Range() = .... This is hiding an implicit reference to the ActiveSheet. If your code were to be invoked from a different sheet it would populate whatever-sheet-happened-to-be-active. Fully qualify your ranges with a worksheet object, preferably a CodeName property as @Raystafarian mentioned. Do this and you'll have no doubt which sheet will be populated.

There is also the implicit Public modifier since your Sub Statement doesn't have it. If it's missing Public, Private, or Friend it silently assumes you wanted it to be Public. The same is true with the back end of the Range object. It's using the hidden _Default member without telling you. I suggest using Value2 if you're grabbing the values. Text vs Value vs Value2 best explains the differences.

For the ranges that use columns F:H since they are contiguous you can use destination.Range().Resize(ColumnSize:=3).Formula = "=F ..." to populate all 3 at once instead of individually.

Rather than repeatedly using Range("B4:M" & target) you can use a with statement, aka with block, to qualify them.

This is getting a bit speculative but it's bit me before. Your static value for Range("F5:F22") can pase a problem if you insert or delete a row/column that causes the range to shift. Think about using a NamedRange by going to the Formulas tab>Defined Names group>Name Manager button (Hotkey: Alt, I, N, D) to display the Name Manager dialog box to create one. Then in your code refer to named range and any shifting of the cells won't pose a problem.

I want to raise the possibility of possible erroneous errors using an array. Merged cells can be a pain and your baseline column has them. I tested a little with the code below and wanted to raise your attention that if you select all the baseline values E5:E22 and then look at your variable in the View menu at top>Locals window that foo(4) is empty. Only the first cell in the merged cells will be populated with the information. calculator.Cells(sourceRow, "E").MergeArea(1, 1).Value2 addresses this.

Public Sub TestingVariant()
Dim foo As Variant
foo = Selection
End Sub


This is the come I came up with after refactoring.

Public Sub findAppliances()
Dim calculator As Worksheet
Set calculator = ThisWorkbook.Worksheets("Calculator") 'Change once worksheet codename is updated
Dim destination As Worksheet
Set destination = ActiveSheet 'change to appropriate sheet

Const DestinationStartRow As Long = 4
Const RowOffsetBetweenSourceDestinationSheets As Long = 1
Dim quantities As Range
Set quantities = calculator.Range("F5:F22") 'can be replaced with a NamedRange
Dim quantity As Range

'Late binding to Tools>References>Microsoft Scripting Runtime to allow use of dictionary object
Dim units As Object 'Scripting.Dictionary
Set units = CreateObject("Scripting.Dictionary") 'New Scripting.Dictionary
Dim baselineECMs As Object
Set baselineECMs = CreateObject("Scripting.Dictionary")
Dim proposedECMs As Object
Set proposedECMs = CreateObject("Scripting.Dictionary")
Dim destinationRow As Long
Dim sourceRow As Long
For Each quantity In quantities.SpecialCells(xlCellTypeConstants)
destinationRow = DestinationStartRow + units.Count
sourceRow = quantity.Row
destination.Cells(destinationRow, "F").Resize(ColumnSize:=3).Formula = "=F" & destinationRow - RowOffsetBetweenSourceDestinationSheets & "-" & calculator.Cells(sourceRow, "J")
Next

Dim wf As WorksheetFunction
Set wf = Application.WorksheetFunction
destination.Cells(DestinationStartRow, "B").Resize(units.Count).Value2 = wf.Transpose(units.Items)
destination.Cells(DestinationStartRow, "K").Resize(units.Count).Value2 = wf.Transpose(baselineECMs.Items)
destination.Cells(DestinationStartRow, "L").Resize(units.Count).Value2 = wf.Transpose(proposedECMs.Items)

With destination.Range(destination.Cells(DestinationStartRow, "B"), destination.Cells(DestinationStartRow + units.Count - 1, "M")) '-1 is to omit last blank row
.WrapText = False
.Copy
End With
End Sub