I'm currently designing a check list for my office using Excel that requires the user to save anywhere from 4-10 documents that need to be saved in the same folder as this check list. I thought it might be easier to consolidate everything into one Excel file by using User Forms. I noticed that it's not safe to use a User Form to store data, but instead using it as a means to display or manipulate data or cells from within the spreadsheet.
Unfortunately, I cannot store all the raw data from these files into a single cell as they can be quite large files. I thought maybe it'd be best to have an
ActiveX Textbox to store this data into instead, but I'm wondering if I this might cause issues later down the road or if some one else's computer isn't compatible.
Visually what I've done...
This is the secondary spreadsheet (will be hidden) that stores the data in ActiveX Text Boxes
User form below that is displaying that data, stored from the secondary spreadsheet in the ActiveX Text Boxes
Everything is working as intended, but my primary question here is... Is this the best and safest (safest as in, lowest chance of losing data... I am not worried about security as everything is stored on a server) way to have all this data being stored in a single document by using embedded TextBoxes? If not, what would be a good alternative?
Code run when the User Form is closed
Private Sub btnSaveAndClose_Click() Sheets("Data").TextBox1.Value = PO850Data.Value Sheets("Data").TextBox2.Value = Invoice810Data.Value frmEDIData.Hide End Sub
Code run when the User Form is opened
Private Sub UserForm_Initialize() btnSaveAndClose.SetFocus PO850Data.Value = Sheets("Data").TextBox1.Value Invoice810Data.Value = Sheets("Data").TextBox2.Value End Sub
EXAMPLE EDI 850 DOCUMENT - (X12 Format)
ISA*01*0000000000*01*0000000000*ZZ*ABCDEFGHIJKLMNO*ZZ*123456789012345*101127*1719*U*00400*000003438*0*P*> GS*PO*4405197800*999999999*20101127*1719*1421*X*004010VICS ST*850*000000010 BEG*00*SA*08292233294**20101127*610385385 REF*DP*038 REF*PS*R ITD*14*3*2**45**46 DTM*002*20101214 PKG*F*68***PALLETIZE SHIPMENT PKG*F*66***REGULAR TD5*A*92*P3**SEE XYZ RETAIL ROUTING GUIDE N1*ST*XYZ RETAIL*9*0003947268292 N3*31875 SOLON RD N4*SOLON*OH*44139 PO1*1*120*EA*9.25*TE*CB*065322-117*PR*RO*VN*AB3542 PID*F****SMALL WIDGET PO4*4*4*EA*PLT94**3*LR*15*CT PO1*2*220*EA*13.79*TE*CB*066850-116*PR*RO*VN*RD5322 PID*F****MEDIUM WIDGET PO4*2*2*EA PO1*3*126*EA*10.99*TE*CB*060733-110*PR*RO*VN*XY5266 PID*F****LARGE WIDGET PO4*6*1*EA*PLT94**3*LR*12*CT PO1*4*76*EA*4.35*TE*CB*065308-116*PR*RO*VN*VX2332 PID*F****NANO WIDGET PO4*4*4*EA*PLT94**6*LR*19*CT PO1*5*72*EA*7.5*TE*CB*065374-118*PR*RO*VN*RV0524 PID*F****BLUE WIDGET PO4*4*4*EA PO1*6*696*EA*9.55*TE*CB*067504-118*PR*RO*VN*DX1875 PID*F****ORANGE WIDGET PO4*6*6*EA*PLT94**3*LR*10*CT CTT*6 AMT*1*13045.94 SE*33*000000010 GE*1*1421 IEA*1*000003438
These can be much larger documents, I'd say we deal with 10x this size on a regular basis. Each TextBox will store one of these document's data.